Reimbursement

Scouts

Scouts regularly spend money for food on campouts. Grubmasters get reimbursed for food expenditures by filing a reimbursement form. Save expense receipts and attach to the reimbursement form. Mail to the address shown on the form. You will receive a check my return mail.

Expenditures for normal campout meals are $3.00 per Scout (or adult) per meal. Grubmasters are expected to limit their expenses to this amount on an average for all meals on the campout. Some meals may exceed the $3.00 per Scout limit if other meals are below that amount. Adult leaders can give Scouts ideas and recommendations on how to keep their expenses within these limits. Occasional campouts will require expenses in excess of this $3.00 per Scout. Scouts will be informed of these unusual occasions.

Adults

Expenditures by adults have the same approval and reimbursement policies as for Scouts. There is a separate reimbursement form for adults.

Travel expenses in personal vehicles to most campouts are normally done at the drivers' expense. Drivers can deduct driving for charitable activities from their personal income taxes. Each adult should determine if this deduction is appropriate for his or her tax situation.

Several times each year, the Troop attends a campout more remote from Austin than normal. On these campouts, the Committee may choose to allow reimbursement for actual gas expenses. Drivers can choose to utilize this reimbursement from the Troop or to continue to deduct these expenses from their income taxes.